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January 24
\uD83D\uDC65 Participants
Amy, Clarice, Sarah, Maiah,
Absent: Nathalie and Kavitha
\uD83E\uDD45 Goals / Topics
TA/graders are allowed to print, just give them 0603 code
putting things on livestream procedure is not up to date, youtube app on firetvs?
some things on Wiki need to be updated
chucking old floor mat under desk, can order new one if needed
delete processed room reservation requests once confirmed, keep them if they are still pending
advertise Denton room on insta? send survey to A&A students about transforming Denton to better fit student needs
do we limit access to wellness room? do we make it more comfy??
November 3
\uD83D\uDC65 Participants
Amy, Nathalie, Clarice, Sarah, Maiah, Kavitha
\uD83E\uDD45 Goals / Topics
Weird stuff this week?
Building your LinkedIn brand - linking to news items and social posts you’ve done.
November 3
\uD83D\uDC65 Participants
Amy, Nathalie, Clarice, Sarah, Maiah
Absent: Kavitha
\uD83E\uDD45 Goals / Topics
Weird stuff this week?
To “Power Automate” the package pickup, we’ll need to make it a form instead of adding directly to the spreadsheet. To do: Ask a few top package receivers about email notifications.
...
Videos - any interest with Kavitha?
Investigate capcut.
October 27
\uD83D\uDC65 Participants
Amy, Nathalie, Clarice, Kavitha, Maiah
Absent: Sarah
\uD83E\uDD45 Goals / Topics
Weird stuff this week?
Updates:
Safety procedure on wiki - Send a chat to the A&A All Staff Chat if you have an emergency and that’s a feasible thing to do.
...
Using our tiktok videos . . . Upload as reel and repost as a story
October 20
\uD83D\uDC65 Participants
Amy, Nathalie, Clarice, Kavitha, Maiah
Absent: Sarah
\uD83E\uDD45 Goals / Topics
The Power Prompt! See the new page in this wiki.
September 29
\uD83D\uDC65 Participants
Amy, Nathalie, Clarice, Kavitha, Sarah, Maiah, David, Jordan, Khalid, Rachel
\uD83E\uDD45 Goals / Topics
Transition from Front Desk Shared NetID on Google
...
You do the same except with sending out an email, having people fill out the google sheet, sending to amy for approval. But, users need to add the office depot link and specify quantity, and then send sheet to Khalid for ordering.
April 12
\uD83D\uDC65 Participants
Clarice, Ela, Ben, Drew, Kavitha
Absent: Kenn, Sarah
\uD83E\uDD45 Goals / Topics
Room reservations - copy the reserver in the room reservation. Add language about canceling?
Keeping front and copy room tidy
New wiki page on setting up zoom for a seminar
April 5
\uD83E\uDD45 Goals / Topics
Ela showed Kavitha how to use the Cricut
March 29
\uD83D\uDC65 Participants
Clarice, Ela, Ben, Drew, Kavitha
Absent: Kenn, Sarah
\uD83E\uDD45 Goals / Topics
FIRE TVs!
What do you want to work more on? What do you want to try?
What else should we be doing?
Asking for paper submissions from grad students and highlighting them? Get a google form together.
Upcoming: SHARC Week, Lots of thesis / dissertations,
Social media guidelines:
Instagram: Post the story in images
FB / LinkedIn / Twitter: Post the link which pulls in an image from the story
HighEd Web talk: https://membership.highedweb.org/2022-annual-conference-resources/to-differentiate-your-brand-act-differently/
\uD83E\uDD45 Goals / Topics
Supply order - hasn’t been ordered? Let’s review and adjust timeline. Stick with Wednesday email to be sent out; THURSDAY approv
Dec 6
\uD83D\uDC65 Participants
Ben, Clarice, Drew, Amy, Ash
Absent: Kenn, Ela, Kim
\uD83E\uDD45 Goals / Topics
Supply order - hasn’t been ordered? Let’s review and adjust timeline. Stick with Wednesday email to be sent out; THURSDAY approval and Friday AM - Place supply order.
Holiday and Winter Q schedules all set! Please input your hours for the next Q in the Front Desk calendar - Look at Google doc of schedule as a reference. Jan 2 is a holiday BTW.
Student Assistant Job Description
Title - Stick with Main Office Assistant
Where to target in addition to handshake - Design / Comms good / Maybe Business
Referrals?
Nov 29
\uD83D\uDC65 Participants
Ben, Clarice, Ela, Drew, Amy, Ash, Kim
Absent: Kenn
\uD83E\uDD45 Goals / Topics
Dec 12-16 Proposed Schedule: All in attendance say it looks good
Mon: Clarice all day; Ash AM; Ben PM
Tues: Clarice all day; Ela PM
Wed: Clarice all day; Ela AM; Kenn PM
Thurs: Ash AM; Drew AM; Kenn PM
Fri: Drew AM; Kenn PM
Dec 19-23, 9am-Noon each day. YES confirm
Mon: Drew, Ash
Tues: Ash
Wed: Drew
Thurs: Drew, Ash
Fri: Drew
Close office Dec 27-30
Winter Q schedule coming!
...
We’ll need someone to train the Linguistics worker on our packages. Rachel is coordinating with them.
Holiday decorating - go for it. Ladder safety!
Anything unusual this week?
CAAMS not working on GUG 306 and 307. AERB 117. Amy contacted Carter.
Nov 15
\uD83D\uDC65 Participants
Ben, Clarice, Ela, Drew, Amy, Ash, Kim
Absent: Kenn
\uD83E\uDD45 Goals / Topics
Holidays and Winter Q: Fill out your Dec 12-16 availability for that week and Winter Q availability by filling out the week of Jan 2-6 on our Front Desk calendar. Fill out your Dec 27-30 availability on the task in teams.
Gas Shed - not us anymore! Directions on the internet under A&A Facilities
Update on packages? anything that is Emanuel AZIZ is not the right person. If you go into Ariba and enter the order number, you’ll get the EI number. Aziz just orders things - he’s not the right person.
Ariba - USE FIREFOX. Ela has no account, but try on Firefox. And Ben is locked out. Ash needs to try.
Passdown - unanswered questions -
like was the supply order submitted last week. Clarice did.
AERB 130 doublebooked for Alvar - no issue, but Ben will email him to say there’s no issue
Ela updated the wiki on key return
Nov 8
\uD83D\uDC65 Participants
Ben, Clarice, Ela, Drew, Amy, Ash, Kim
Absent: Kenn
\uD83E\uDD45 Goals / Topics
Holidays: Thanksgiving and Winter
Thanksgiving:
Ela taking off Tues and Wed
Ash taking off Wednesday
Ben taking off Tuesday
Office closes at noon on Wednesday
Winter - we have everyone scheduled through the 9th. So, fill in hours the following week? Office officially closed Dec 16 through Jan 2.
Drew can work up until 23rd
For packages when we’re closed, we’ll need someone to deal with packages once per day who may have to pick up packages at the UW mail center. Amy will send out message to about that.
Pulse on next quarter - everyone about the same hours? Drew may need fewer hours because of when her classes are. Probably around the same.
Check the laminated sheet!
Safe has been open.
New printer procedure - Ben on Thursdays with his walkaround of Kitchens/Denton
We don’t need to check paper levels in Computer Lab
Have the regular paper level checks been happening for our printer and the third floor? YES!
Packages - Khalid to send (or did send) message to package chat? The right info is still not being inputted correctly at all times. Clarice to check in with Khalid about what exactly the problem seems to be and will inform us with a “do this, not that” instruction.
Hours for winter and spring Qs - stay late on Mondays once per month to bring back leftovers from the seminar - until 5:45 pm.
\uD83D\uDDD3 Oct 25
\uD83D\uDC65 Participants
Ben, Clarice, Ela, Drew, Amy, Ash
Absent: Kim, Kenn
\uD83E\uDD45 Goals / Topics
Safety update - someone sleeping / loitering in the entry breezeway. Call the UWPD line every time. You can let Rachel / Kim / Amy know what they say or we can talk about it first.
Thanksgiving Week
Ela taking off Tues and Wed
Anyone else? Just let us know ahead of time
When should we do the Winter Q schedule? Nov 15
Interesting questions this week?
AMATH Tutoring - Ben declined :)
If people can mail stuff in our boxes. Well, if it’s stamped and ready, yeah, but a real mailbox is probably faster.
Are we hiring? Depends on how the Winter Q schedules shake out.
\uD83D\uDDD3 Oct 18
\uD83D\uDC65 Participants
Ben, Clarice, Ela, Drew, Kim, Amy
Absent: Kenn, Ash
\uD83E\uDD45 Goals / Topics
Checking off group tasks like ordering supplies and reserving rooms - If there are room reservations that are not complete, add them to the passdown
Wellness room update - more soon, but at least it’s not labeled TA Conference room anymore
Interesting questions this week?
\uD83D\uDDD3 Oct 11
\uD83D\uDC65 Participants
Ben, Clarice, Ela, Ash, Drew, Kim, Amy
Absent: Kenn
\uD83E\uDD45 Goals / Topics
Work Order / Problem in a classroom (Custodial / Work Order page updated!)
When should we submit the office supply list for approval? Friday?: Yes, Kenn can ask for approval when he comes on shift and Kim should respond quickly.
Keep an eye on supplies (paper towels): Ben is ordering
Update on paper? Did it come in? Answer: Clarice received notice it should arrive today
Interesting questions this week?
Ela said someone wanted to reserve the TA Conference room. --- Ben is updating the sign to that room as the Wellness Room. Kim and Amy will get clarity at their next staff meeting on how that room should be reserved / or indicated that it’s occupied.
\uD83D\uDDE3 Notes
\uD83D\uDDD3 Oct 4
\uD83D\uDC65 Participants
Ben, Clarice, Ela, Drew, Kim, Amy, Kenn
Absent: Ash
\uD83E\uDD45 Goals/Topics
Meet the wiki
Update on keys
Update on emergency procedures
Discuss office supplies ordering process
Packages
Any interesting requests this week?
Snacks on their way, but delayed
Put up sign for people to check in at the front desk. Let no one go to Kristi directly. Send to Kim if she’s here. Ask people if they have an appointment. If they’re for Rachel, teams Rachel if her door is closed. If they don’t have an appointment, then teams rachel what they want.
Kenn is busy at the front desk on Friday.
...
Update: Office Supply page updated with link to list; Key page updated with instructions to get name and address for reimbursements; Looks like we have duplicate room reservation checkouts, so we’ll get that worked out and remove 312 from the possible reservations.
⤴ Decisions
Absent: Kenn
Hootsuite to post on socials
Security Walks in the late afternoon
Copier checks
Stickers!!!
Coffee
Headshots
We’re on TikTok
We have a “tasks” folder in the Main Office shared drive. If you’re working on a task, just start a document there. I will move some archived stuff out of there shortly.
Keys - not many floating around, so front desk may be a pick up/drop off place
CAAMS/Husky Card access should be granted to everyone. If people don’t have access, ask if they are currently enrolled or currently employed. If yes, they can contact aafacilities@uw.edu to troubleshoot.
We’re leaving the stools out in the breezeways all the time. Hopefully that’ll be fine.
IT equipment checkoff.
Removing monthly recurring: Microwave, Lost & Found, Refrigerator, Defrost freezer
Security Procedures at Front Desk - unwelcome visitors
When to use your UW email - calendar invitations? Other?
Headphones ok, but you HAVE to hear around you.
Watch the phone scrolling.
Tell me when you’re leaving, especially at 5pm. Check screens, turn off the lights, lock the package room and close the main door. Turn off fans if they’re on.
NO photocopying of course materials.
\uD83D\uDDD3 September 27
\uD83D\uDC65 Participants
Ben, Clarice, Ela, Ash, Drew, Kim, Amy
\uD83E\uDD45 Goals / Topics
New items since June!
Changed items:
Items to discuss
A&A Call 911 chat line? Regular tests of the emergency broadcast system?
Little emergency cards
Reminders:
\uD83D\uDDE3 Notes
✅ Action items
⤴ Decisions
Next
\uD83D\uDC65 Participants
Ben, Clarice, Ela, Ash, Drew, Kim, Amy, Kenn