ONGOING
Retrieve and drop off mail to cabinet on first floor
MORNING
Wash coffee maker, wipe coffee pot, make Coffee
Complete building walk through for Guggenheim conference rooms
Check GUG 211A to ensure all Morning Walkthrough:
Guggenheim 2nd Floor -
GUG 211D Conference Room
Straighten chairs.
Ensure the computer is plugged in and tech is in standby mode.
Wipe down surfaces.
GUG 211K Kitchenette/Copy Room
Make coffee.
Refill paper in the copier if needed.
Clean and tidy if needed.
GUG 211A Package Room
Make sure packages are labeled, sorted, and organized on the shelves.
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START OF EACH SHIFT
Log into Teams
Check the Frontdesk Passdown Channel
Check laminated recurring task sheet
Check voicemail
Check three GUG screens
END OF EACH SHIFT
Write a new comment in the Frontdesk Passdown Channel with the date and shift times covered as the header. The comment should include any loose-ends you may have not addressed or information that needs to be shared.
LOCK SAFE UPON CLOSING
Tidy work area
END OF THE DAY
Clean copy room
Wipe down kitchen
Clean Coffee Station
Check conference room and turn off lights
Straighten waiting area
Lock the package room
Do Security Check - are doors closed that need to be closed in GUG?
Check paper levels in copiers in Main Office, Gug 3rd floor, and computer lab. (AERB 241 will email front desk if they need paper).
WEEKLY
Check coffee stock, Monday morning. Tell Kim if we need more.
Send out email to core staff for supplies, Wednesday morning
Check office supplies/place order, Friday (1pm)
Audit the package room and package pick-up list, Monday morning
Throw out any piles of general magazines that were left for pick up by the mailboxes. If anyone’s mailbox gets too full, arrange to drop it off in their office, Monday morning
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GUG 205 Undergraduate Denton Study Room
Straighten up if needed.
Ensure no hazardous materials are left out.
GUG 212 AA Computer Lab
Remove any personal belongings and put them in lost and found.
Ensure all computers are plugged in.
Ensure hallway TV screens are working. Check the wiki for instructions if not.
Guggenheim 3rd Floor -
GUG 305 Meeting Room
Straighten tables and chairs (U shape configuration)
Wipe down surfaces.
Ensure blinds are open.
GUG 309 Kitchen
Clean and tidy if needed.
Restock supplies (soap, paper towels, cleaner, sponge, etc.) when needed.
GUG 3rd Floor Copier
Refill paper if needed.
GUG 311, 316, 318 Suites
Clean and tidy if needed.
Ensure hallway TV screens are working. Check the wiki for instructions if not.
AERB -
AERB 130
Straighten up chairs.
Wipe down surfaces.
Ensure the tech touchpad is responsive. Tell David if there are any tech issues.
AERB 241
Refill paper in the copier if needed.
Wipe down surfaces.
End of Day Walkthrough:
Ensure doors are closed.
Lock safe.
Lock package room.
Clean out the coffee maker and tidy kitchen spaces.
Turn off lights.
Daily/Ongoing
Check and process mail.
Check voicemail.
Check and process room reservations.
Check and triage emails.
Check shared supplies and add to the order list when needed.
Keep the front desk/waiting area clean and tidy.
Weekly:
Update software in conference rooms.
Order office supplies.
Audit packages
Audit safe.
Make sure building signage is up-to-date.