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Types of mail | Where to put |
Regular mail with a name that is addressed to someone in the department. | Individual mail boxes in GUG 211. |
Checks | Add to Check/Safe Inventory Spreadsheet and place in safe. |
Large publications runs that do not have a name on them - for example UW Alumni Magazines | Put some on the counter in front of the mailboxes for people to pick up as needed. |
Catalogs | Recycle. |
Mail for someone who has left the department or can’t be identified as a member of the department | Look up name in UW Directory to forward to correct address. Or set aside. |
Packages | See package process (below). |
Package Sorting -
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All packages should be stored in GUG 211A for pickup.
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Find the items on the A&A Purchasing spreadsheet and add a ‘Y' in the 'Received’ column.
Log the package info on the Package Pickup spreadsheet. Include:
Date package was received
First and Last name of addressee
Number of packages
Vendor (Order Number is optional)
Item Description (this can be pulled from the A&A Purchasing spreadsheet. If the item was not purchased through aerobuy, put ‘N/A’ for the item description).
Highlight the order number identifier (NOT the tracking number) on the packing slip. Write the PI and extend amount if not already on the packing slip.
Tape the packing slip onto the package so it is visible.
Label all the packages with the last name of the addressee in black marker.
Place the package and packing slip in Guggenheim 211A (try to group packages together by recipient).
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