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Collect signed packing slips from package room.
Scan slips to your email.
Match where the packing slip should go in the department’s 2024 Purchasing / 2025 Purchasing folder.
The folders are organized by PI. You may have to reference the A&A Purchasing spreadsheet to determine which PI the addressee ordered from (i.e. Student A’s PI is Dr. B, so Student A’s orders will be in Dr. B’s folder).
The files are named with the order amount first. This amount does not always match what is on the packing slip (i.e. with partial shipments). Refer to the A&A Purchasing spreadsheet or the aerobuy@uw.edu email inbox to help determine which order the packing slip should go with. You can also refer to the Purchase Form, PI Approval, or Receipt that should already be in the folder.
Upload the file as a .pdf to the correct folder using the same naming convention (i.e. $90.99 Amazon Packing Slip).
Go to the A&A Purchasing spreadsheet and put a 'Y' in the Packing Slip Scanned column.
Place the scanned packing slip in the labeled file folder in the package room desk drawer.
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