New procedure for Capstone packages 2/14/24:
Capstone packages will be separated from all other packages and placed into GUG 107 on a daily basis.
Capstone packages will now be labeled with the following: Class number, Section letter and TA last name.Example: AA410 Ay <Smythe>Students picking up packages will need to check in with the front desk before entering the package room.Under no circumstances will any students besides the capstone TA’s, Jared Smythe and Harry Furey-Soper, be allowed to pick up Capstone packages.
Front desk staff will now have CAAMS access to GUG 107.
Updated shipping address to route packages through UW Mailing Services:
[NAME]
UW Box 352400
3900 7th Ave NE
Seattle WA 98195-2400
Incoming Mail / Packages
Mail is delivered most mornings by 10 am to GUG 117.
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Collect signed packing slips from package room.
Scan slips to your email.
Match where the packing slip should go in the department’s 2024 Purchasing / 2025 Purchasing folder.
The folders are organized by PI. You may have to reference the A&A Purchasing spreadsheet to determine which PI the addressee ordered from (i.e. Student A’s PI is Dr. B, so Student A’s orders will be in Dr. B’s folder).
The files are named with the order amount first. This amount does not always match what is on the packing slip (i.e. with partial shipments). Refer to the A&A Purchasing spreadsheet or the aerobuy@uw.edu email inbox to help determine which order the packing slip should go with. You can also refer to the Purchase Form, PI Approval, or Receipt that should already be in the folder.
Upload the file as a .pdf to the correct folder using the same naming convention (i.e. $90.99 Amazon Packing Slip).
Go to the A&A Purchasing spreadsheet and put a 'Y' in the Packing Slip Scanned column.
Place the scanned packing slip in the labeled file folder in the package room desk drawer.
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