Departmental Scholarship User Guide

Entering student awards into SDB

After your budget has been accurately set up in SDB, it is ready for posting awards for individual students.
Use these SDB screens when authorizing awards to students:

Step-by-step Guides

Log on to SDB (https://uwff-dev1.s.uw.edu/fm/sfs/dept/dschol-sdblogon)

Tuition/Fee Charges:

• Navigate to the M6 4 screen to view the student’s tuition/fee charges.

• Enter the student number

• Enter 4 in the action field

• Press the Enter key on the far right side of the keyboard (also referred to as the Sendkey)

  • Note: SDB will default to the current quarter

Open

M6 4 Screen

Entering Awards:

• To enter an award, access the M6-19 screen.

• Enter the correct student number, budget number and aid year

  • The Aid Year (AY) starts Summer Quarter and ends the following Spring Quarter and is referred to by the year in which it ends.

    • For example: AY 2008 = Summer 07 through Spring 08.

  • SDB normally defaults to the current aid year, but always check it when entering awards.

• Press Enter on the far right side of your keyboard

Open

M6-19: Enter Award

• You can enter awards for all quarters in that aid year that you wish to authorize disbursements.

  • Press the Home key to go to the top screen; then press the Enter key in the middle to move the cursor down

  • Use the Tab key to move from quarter to quarter

  • Enter a U in the field next to the quarters you wish to authorize

  • Enter the authorized disbursement amounts for each quarter awarded

  • When the quarters and amounts have been entered, press Enter key (on the far-right side of the keyboard.). Now your award is posted on the student’s account.

• Reminder: Don’t forget to double-check budget numbers between students!

• It is possible to enter more than one quarter at a time within an academic aid year.

Confirm Disbursement/Check Eligibility:

• Access the M6-17 screen to confirm disbursement and check for eligibility problems:

• Check the authorized and disbursed amounts

  • You will only be able to see the current quarter disbursements on this page- future quarter authorizations will not be displayed 

  • If they do not match, check for holds or other eligibility problems (see more detail below)