Task
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Day
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Send core staff reminder email
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Tuesday
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: Check for low supplies around office
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Wednesday
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Place order
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and add to the spreadsheet.
Ordering Supplies
Check office supplies weekly
Each week, an automated reminder email to core staff goes out.
Sent on Tuesday
Sent to: aa-corestaff (the core staff listserv)
Check list: weekly and add the links to what we need on the https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1YoOFApsdPCl3ziGeBpDNACfG5-C9tmdIfEovuCD1kjY/edit*gid=163969387__;Iw!!K-Hz7m0Vt54!n70WyQUv_HGWOPVmt2aKFBR6TqmNTiYDozfRN3Djr5OoPJJ-MRqBAiXmrf4Yw0fEebHc-LyMZ8qTW-kKXWw2ZPIFWA$
Each week on Tuesday, an automated reminder email to core staff goes out from the front desk email.
The approval email is automatically sent to Amy where she approves and copies Khalid.
Ordering:
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| title | Old Method through Ariba |
|---|
Create Requisition
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Log in using your personal UW log in
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Make sure you’re on the “Home” tab
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Type “Office Depot” in the keywords search bar.
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Click on “Buy from supplier”
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Order items from Purchase Request Form for item,
match quantity of item on purchase Request form
Make sure that price is correct and matches what is on the purchase request form. If the price varies off a few cents it's okay due to the discount UW gets for having Office Depot as supplier with UW.
Printing paper must be: Boise Aspen 100
[Order prior midterm and finals weeks]
It takes 2 box to fill up the cabinet
Only order for AA office; students goes under different budget
Expo markers are always needed
Fill out information:
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.
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Place contact info on telephone line; use front desk office phone number 206-543-1950
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Exception item → No
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Health info → No
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Select all items
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Click on edit
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Commodity code → “Office Supplies”
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M & E item → No
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Account code → “Office Supply” (may not be needed, it auto populates to the correct object code)
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Budget Number → 75-1010 (it may change)
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Add Task Code (either Administrator task code or create task code for front desk)- speak to Rachel about this
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Project → “OFFSUP”
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Ship to → GUG Hall
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Deliver → Gug 211/name
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Repeat step m and n on summary page of requisition when completing editing of line items
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Add comment→ business purpose: EX: “Office Supplies restock for A&A front office and Department Operations.” For paper towels: “To replenish inventory of necessary consumables in the kitchenette for general use of faculty and staff to maintain cleanliness.”
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Attach purchase Request Form and Approval
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Receiving supplies
For each item on packing slip/ Invoice check that it is in box and then put a checkmark next to that item on the paper
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