Office supplies
- AA Frontdesk
- Amy Sprague
Ordering Supplies
Check office supplies weekly and add the links to what we need on the https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1YoOFApsdPCl3ziGeBpDNACfG5-C9tmdIfEovuCD1kjY/edit*gid=163969387__;Iw!!K-Hz7m0Vt54!n70WyQUv_HGWOPVmt2aKFBR6TqmNTiYDozfRN3Djr5OoPJJ-MRqBAiXmrf4Yw0fEebHc-LyMZ8qTW-kKXWw2ZPIFWA$
Each week send a reminder email to core staff from the front desk email address.
An email is automatically sent to Amy where she makes sure everything looks reasonable and forwards to Rachel who approves and sends to Aerobuy.
Add the items to a Purchase Request Form and send to Rachel for approval and a budget number.
Send the completed form and written approval to aerobuy@uw.edu.
The Office Manager will check supplies levels and order additional supplies on a weekly basis, or as needed.
The Office Manager will send a Purchase Request form to the Administrator for approval. Once approved, the Office Manager will order the supplies with their ProCard.
Others may request special supplies with Office Manager/Front Desk, who will make a note to add it to the next week’s supply order. When the requested item arrives, the Office Manager will notify the requestor.
Receiving supplies
Check that each item on the packing slip is is in the box. Once confirmed, write “received” and sign and date the packing slip. Place signed slip in the tray in the package room. Put away supplies ordered for front desk/main office. If ordered for someone other than front desk, place either in their mailbox or package room, and email them to let them know it arrived.
Supplies Email Template
Re: Weekly Supply Order
Hello all,
We will be placing a supplies order this Thursday. If you have any special requests or supplies you would like to order, please enter them into this form.
Please check the ‘Inventory’ tab on the spreadsheet to see if we already have an item before requesting it with this form.
Kind Regards,
Front Desk Staff