Task | Day |
|---|
Send core staff reminder email | Tuesday |
Send approval email and check for low supplies around office | Wednesday |
Place order | Friday |
Ordering Supplies
Check office supplies weekly
Each week, send a an automated reminder email to core staff to submit requests for office suppliesgoes out.
Send Sent on Tuesday afternoon shift
Email Subject: M/YY Supply Order
Send Sent to: aa-corestaff (the core staff listserv)
Check list: https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1YoOFApsdPCl3ziGeBpDNACfG5-C9tmdIfEovuCD1kjY/edit*gid=163969387__;Iw!!K-Hz7m0Vt54!n70WyQUv_HGWOPVmt2aKFBR6TqmNTiYDozfRN3Djr5OoPJJ-MRqBAiXmrf4Yw0fEebHc-LyMZ8qTW-kKXWw2ZPIFWA$
Submit office supplies on designated day (check laminated checklist), or whenever we are running low on an essential item (IE paper).
Ordering:
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Email link to https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1YoOFApsdPCl3ziGeBpDNACfG5-C9tmdIfEovuCD1kjY/edit*gid=163969387__;Iw!!K-Hz7m0Vt54!n70WyQUv_HGWOPVmt2aKFBR6TqmNTiYDozfRN3Djr5OoPJJ-MRqBAiXmrf4Yw0fEebHc-LyMZ8qTW-kKXWw2ZPIFWA$ with Amy. She will reply with an approval.
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The approval email is automatically sent to Amy where she approves and copies Khalid.
Ordering:
| Expand |
|---|
| title | Old Method through Ariba |
|---|
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Create Requisition Click on “Ariba Login” Log in using your personal UW log in Make sure you’re on the “Home” tab Type “Office Depot” in the keywords search bar. Click on “Buy from supplier” Order items from Purchase Request Form for item, match quantity of item on purchase Request form Make sure that price is correct and matches what is on the purchase request form. If the price varies off a few cents it's okay due to the discount UW gets for having Office Depot as supplier with UW. Printing paper must be: Boise Aspen 100 [Order prior midterm and finals weeks] It takes 2 box to fill up the cabinet Only order for AA office; students goes under different budget
Expo markers are always needed
Fill out information: Title: “Budget, Name of Person Creating Purchase, Supplier, Date” - EX: 75-1010, Clarice Mauer, Office Depot, 06.20.21 Place contact info on telephone line; use front desk office phone number 206-543-1950 Exception item → No Health info → No Select all items Click on edit Commodity code → “Office Supplies” M & E item → No Account code → “Office Supply” (may not be needed, it auto populates to the correct object code) Budget Number → 75-1010 (it may change) Add Task Code (either Administrator task code or create task code for front desk)- speak to Rachel about this Project → “OFFSUP” Ship to → GUG Hall Deliver → Gug 211/name Repeat step m and n on summary page of requisition when completing editing of line items Add comment→ business purpose: EX: “Office Supplies restock for A&A front office and Department Operations.” For paper towels: “To replenish inventory of necessary consumables in the kitchenette for general use of faculty and staff to maintain cleanliness.” Attach purchase Request Form and Approval Review Requisition information and click yellow “Submit” button
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