The Front Desk may not check out keys to anyone.
Labs/Offices
If someone can not get into their lab or other space, ask if they are currently employed or enrolled.
...
The front desk no longer handles the Gas Shed key. See the intranet for Gas Shed access requests: https://www.aa.washington.edu/intranet/facilities
Keys locations
The Front Desk does not give out keys.
AERB, GUG, and Steelcase keys are kept in the key lockers in the GUG 211 copy room
The keys to these key lockers are in the main office desk safe
Key pickup
A&A Facilities will prepare any key for pickup and leave it at the Front Desk.
When someone comes to pick up their key, they must sign and leave their Key Checkout Form.
File the signed Key Checkout Form alphabetically in the ‘New Key Forms’ binder.Requests for keys are sent to aafacilities@uw.edu.
Facilities provides key request form to requestor.
**Completion of the form requires an advisor or supervisor’s written approval.
Facilities prepares the key and brings it to the Front Desk/Office Manager. The request form is filed in the ‘New Key Forms’ binder.
Facilities (or Front Desk?) notifies the requestor when the key is ready to pick up from the Front Desk.
The ‘Acknowledgement’ section of the request form is filled out when the requestor picks up the key, and the form is refiled in the ‘New Key Form’ binder.
Office Manager adds the information to the Key Inventory spreadsheet.
Key return
When someone returns a key:
Find their Key Checkout Form in the binder and write ‘Returned’ and the date at the bottom. Add your signature.
Put the completed form in Office Manager finds the key request form that matches the returned key.
Office Manager writes ‘RETURNED’ and the date on the form.
Office Manager moves the key request form to the ‘Return Keys’ binder.
Update Office Manager updates the information in the Key Inventory Form.Return spreadsheet.
Office Manager notifies Facilities that the key has been returned.
Facilities returns the key to the key cabinet if possiblelock box.