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Groups submit requests for purchases via request form at the by Tuesday afternoon weekly to their TA or GSA, which include confirmation requested item is in stock and approval from advisor
TA or GSA reviews the requests and confirms there is enough information for the purchasing team to proceed.
TA or GSA sends requests to purchasing via aerobuy@uw.edu by end of day Wednesday
Purchasing reviews and sends any follow up by end of day Thursday and processes by Monday morning
TA or GSA monitors package pick up list and gets packages for distribution to student groups
TA or GSA works directly with student groups to pick up packages
Communication Plan
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For Consistent Department Support for Experiential Learning
Type of Meeting | When | Purpose | Attendees |
Quarterly Lab Instructor Meeting | A month before each quarter | establish who needs what when and create a schedule of anticipated needs | Instructors, facilities staff, administrator, chair |
TA onboarding meeting | A week before the quarter starts? First week of the quarter? or December 17th? | Ensure TAs understand
| TA, Instructional Lab Manager, Facilities Manager, Administrator |
Weekly Check- In | 30 minutes each Thursday during quarter | Discuss any changes to schedule or facility needs and to address any issues that happen with machine shop scheduling and fabrication requests | TA’s, Lab Instructors, Facilities Team, Administrator |
Debrief | 30 minutes during last Thursday quarter meeting | Capture all learning lessons and operational recommendations for improvement for next quarter | TA’s, Lab Instructors, Facilities Team, Administrator, Chair |
AA321 Weekly Lab meeting | One hour weekly meeting on Mondays | to train on any equipment or other lab setup items that TA’s will need to support the course | Instructional lab manager, TA’s, GSA’s |