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AA Frontdesk

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Get ApprovalOrdering:

  1. Email link to https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1YoOFApsdPCl3ziGeBpDNACfG5-C9tmdIfEovuCD1kjY/edit*gid=163969387__;Iw!!K-Hz7m0Vt54!n70WyQUv_HGWOPVmt2aKFBR6TqmNTiYDozfRN3Djr5OoPJJ-MRqBAiXmrf4Yw0fEebHc-LyMZ8qTW-kKXWw2ZPIFWA$ with Amy. She will reply with an approval.

  2. Forward Amy’s approval and a link to the supply list to Khalid, who will purchase the items. This may change as they are still deciding how much access the front desk will have to Workday.

Expand
titleOld Method through Ariba

Create Requisition 

  1. Click on “Ariba Login” 

  2. Log in using your personal UW log in 

  3. Make sure you’re on the “Home” tab

  4. Type “Office Depot” in the keywords search bar.

  5. Click on “Buy from supplier”

  6. Order items from Purchase Request Form for item, 

    1. match quantity of item on purchase Request form 

    2. Make sure that price is correct and matches what is on the purchase request form. If the price varies off a few cents it's okay due to the discount UW gets for having Office Depot as supplier with UW. 

    3. Printing paper must be: Boise Aspen 100

      1. [Order prior midterm and finals weeks] 

      2. It takes 2 box to fill up the cabinet

      3. Only order for AA office; students goes under different budget  

    4. Expo markers are always needed

  7. Fill out information:

    1. Title: “Budget, Name of Person Creating Purchase, Supplier, Date” - EX: 75-1010, Clarice Mauer, Office Depot, 06.20.21

    2. Place contact info on telephone line; use front desk office phone number 206-543-1950

    3. Exception item → No

    4. Health info → No

    5. Select all items 

    6. Click on edit 

    7. Commodity code → “Office Supplies”

    8. M & E item → No 

    9. Account code → “Office Supply” (may not be needed, it auto populates to the correct object code)

    10. Budget Number →  75-1010 (it may change) 

    11. Add Task Code (either Administrator task code or create task code for front desk)- speak to Rachel about this 

    12. Project → “OFFSUP”

    13. Ship to → GUG Hall

    14. Deliver → Gug 211/name

    15. Repeat step m and n on summary page of requisition when completing editing of line items 

    16. Add comment→ business purpose: EX: “Office Supplies restock  for A&A front office and Department Operations.” For paper towels:  “To replenish inventory of necessary consumables in the kitchenette for general use of faculty and staff to maintain cleanliness.”

    17. Attach purchase Request Form and Approval

    18.  Review Requisition information and click yellow “Submit” button

Receiving supplies

For each item on packing slip/ Invoice check that it is in box and then put a checkmark next to that item on the paper

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