Content Comparison

Task: Check for low supplies around office and add to the spreadsheet.

Ordering Supplies

• Check office supplies weekly and add the links to what we need on the https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1YoOFApsdPCl3ziGeBpDNACfG5-C9tmdIfEovuCD1kjY/edit*gid=163969387__;Iw!!K-Hz7m0Vt54!n70WyQUv_HGWOPVmt2aKFBR6TqmNTiYDozfRN3Djr5OoPJJ-MRqBAiXmrf4Yw0fEebHc-LyMZ8qTW-kKXWw2ZPIFWA$

• Each week on Tuesday, an automated send a reminder email to core staff goes out from the front desk email address.

• An email is automatically sent to Amy where she makes sure everything looks reasonable and forwards to Rachel who approves and sends to Aerobuy.

• Add the items to a Purchase Request Form  and send to Rachel for approval and a budget number.

Receiving supplies

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• Send the completed form and written approval to aerobuy@uw.edu.

• The Office Manager will check supplies levels and order additional supplies on a weekly basis, or as needed.

• The Office Manager will send a Purchase Request form to the Administrator for approval. Once approved, the Office Manager will order the supplies with their ProCard.

• Others may request special supplies with Office Manager/Front Desk, who will make a note to add it to the next week’s supply order. When the requested item arrives, the Office Manager will notify the requestor.

Receiving supplies

Check that each item on the packing slip is is in the box. Once confirmed, write “received” and sign and date the packing slip. Place signed slip in the tray in the package room. For Put away supplies ordered for front desk/main office, put away in copy room. If ordered for someone other than front desk, place either in their mailbox or package room, and email them to let them know it arrived.

Supplies Email Template

To aa-corestaff@uw.edu.

Re: Weekly Supply Order

Hello all,

We are will be placing a supplies order this FridayThursday. If you have any special requests or supplies you would like to order, please enter them into this form.

Office Supply List for Staff docs.google.com

This form is for special supplies orders only. Please check the ‘Inventory’ tab on the spreadsheet to see if we already have an item before requesting an item it with this form.

Kind Regards,

Front Desk Staff