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Troubleshooting access issues

If someone can not get into their lab or other space, ask if they are currently employed or enrolled. If the answer to one of these is yes, they can email aa-access@uw.edu to troubleshoot. Rachel, Sean and Betsy have access to all spaces. They generally all leave at 4pm. Amy has access to some spaces.

If no one is still in the office with access to these spaces and someone needs to get into a lab ASAP, contact UWPD (206) 685-8973.

Keys locations

  • AERB, GUG, and Steelcase keys are kept in the key lockers in the GUG 211 copy room

  • The keys to the key lockers are in the main office desk safe

  • Note: The front desk no longer handles Gas Shed keys. See the intranet for Gas Shed access requests: https://www.aa.washington.edu/intranet/facilities

Key pickup 

  1. The Front Desk will no longer be handling key checkout other than being the place where staff, employees or students pick up and sign for their key. Keys and access are handled by A&A Facilities. When the student comes to pick up their key they must sign the form left with the key for the Front Desk to file in the key binder.

  2. Scan the completed Key Checkout form and file it in the Key Checkout Form folder in the facilities shared drive. After it's scanned and filed the paper form can be shredded.

Key Return

If someone comes to the front desk to return a key…

  • Get their name and the room number

  • Check Key Inventory Form for the room number and the key holders name

  • Return key to the key cabinet if possible

  • Remove key holders name from the form

Key reimbursements

When a student is asking for a key reimbursement ($20/key), collect the name and mailing address as the reimbursement is sent as a check through the mail. If you have questions, contact Khalid.

BUDGET NUMBER IS 14-0034

Step 1 Sign in to Ariba https://finance.uw.edu/ps/how-to-buy/ariba → scroll down and click “Ariba Login”.

If you don’t have access, request approval from the Administrator

Step 2 Click on “Create” and scroll down and click “Reimbursement”.

Step 3  Enter the proper information by following the format below:

 If student is a UW Employee, name should appear when you type it out     (if it doesn’t show then the person is not a current employee). 

-> Select Direct Deposit

-> UW Box Number is 352400

Step 4  After pressing add, click “Next” when finished.

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