Office Manager Daily Checklist:

GUG 211D Conference Room 

• Straighten chairs.

• Open blinds.

• Ensure the computer is plugged in and tech is in standby mode.

• Wipe down surfaces.

GUG 211K Kitchenette/Copy Room

• Make coffee.

• Refill paper in the copier if needed.

• Clean and tidy if needed.

GUG 211A Package Room

• Make sure packages are labeled, sorted, and organized on the shelves.

GUG 205 Undergraduate Denton Study Room

• Straighten up if needed.

  • Remove any personal belongings and put them in lost and found.

GUG 212 AA Computer Lab 

• Remove any personal belongings and put them in lost and found.

• Ensure all computers are plugged in.

• Wipe down surfaces as needed.

Guggenheim 3rd Floor -

GUG 305 Meeting Room

• Straighten tables and chairs (U shape configuration).

• Wipe down surfaces.

• Open blinds.

  • Ensure the tech touchpad is responsive. Tell David if there are any tech issues.

GUG 309 Kitchen

• Clean and tidy if needed.

• Restock supplies (soap, paper towels, cleaner, sponge, etc.) when needed.

GUG 3rd Floor Copier

• Refill paper if needed.

GUG 311, 316, 318 Suites

• Straighten chairs and wipe down surfaces as needed.

AERB - 

AERB 130

• Straighten chairs.

• Wipe down surfaces.

• Ensure the tech touchpad is responsive. Tell David if there are any tech issues.

AERB 241

• Refill paper in the copier if needed.

• Straighten chairs.

• Wipe down surfaces.

• Ensure hallway TV screens in GUG and AERB are working. Check the wiki for instructions to troubleshoot.

End of Day:

• Lock safe.

• Lock package room.

• Clean out the coffee maker and tidy kitchen space.

• Turn off lights.

• Ensure the front door is closed and locked.

Daily/Ongoing Tasks:

• Check and process mail.

• Check voicemail.

• Check and process room reservations.

• Check and triage emails for aafrontdesk.

• Keep the front desk/waiting area clean and tidy.

• Check shared supplies and reorder when needed.

• Update software in conference rooms. [Guide]. (Weekly)

• Order office supplies.

• Audit package room & pick up spreadsheet.

• Audit safe.

• Make sure building signage is up-to-date.

• Clean out GUG 309 fridge. (Biweekly)

Front Desk “Quick Guide”