Office supplies

Task: Check for low supplies around office and add to the spreadsheet.

Ordering Supplies

• Check office supplies weekly and add the links to what we need on the https://urldefense.com/v3/__https://docs.google.com/spreadsheets/d/1YoOFApsdPCl3ziGeBpDNACfG5-C9tmdIfEovuCD1kjY/edit*gid=163969387__;Iw!!K-Hz7m0Vt54!n70WyQUv_HGWOPVmt2aKFBR6TqmNTiYDozfRN3Djr5OoPJJ-MRqBAiXmrf4Yw0fEebHc-LyMZ8qTW-kKXWw2ZPIFWA$

• Each week on Tuesday, an automated reminder email to core staff goes out from the front desk email.

• The approval email is automatically sent to Amy where she approves and copies Khalid.

Receiving supplies

For each item on packing slip/ Invoice check that it is in box and then put a checkmark next to that item on the paper

1. The person checking the delivery should not be the same person that placed the order

2. Once all items have been confirmed initial and date packing slip/Invoice

3. Scan the packing slip 

4. name the doc as “EI##### packing slip” (“delivery receipt” if appropriate.) 

5. Login to Ariba

6. Enter the PO# from the receiving/shipping docs

   1. Search for EI# in Ariba procurement tab and click purchase order link that pulls up when searching 

   2. Click on Invoice tab 

   3. click on Invoice number 

   4. Click on Order tab 

   5. Attach Packing Slip by clicking on “Attachment Entire Direct Order” 

   6. Search for Packing slip and click upload 

7. If this was a gas delivery 

   1. You did not receive it or physically process it, so don’t /check/initial/date. Just scan delivery receipt and upload

   2. Identify the recipient of the delivery and send them a notice of delivery. Remind them that they will need to add a comment in Ariba when it is received from the gas shed.