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The Front Desk will no longer be handling key checkout other than being the place where staff, employees or students pick up and sign for their key. Keys and access are handled by A&A Facilities. When the student comes to pick up their key they must sign the form left with the key for the Front Desk to file in the key binder.
Scan the completed Key Checkout form and file it in the Key Checkout Form folder in the facilities shared drive. After it's scanned and filed the paper form can be shredded.Put the signed key checkout form in Sean Krewson’s mailbox.
Key Return
If When someone comes to the front desk to return a key…
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Check Key Inventory Form for the room number and send Sean Krewson (skrewson@uw.edu) an email with the key 3, sub #, room # and the key holders name
Return key to the key cabinet if possible
Remove key holders name from the form
Key reimbursements
When a student is asking for a key reimbursement ($20/key), collect the name and mailing address as the reimbursement is sent as a check through the mail. If you have questions, contact Khalid. Email Kim for approval.
BUDGET NUMBER IS 14-0034
Step 1 Sign in to Ariba https://finance.uw.edu/ps/how-to-buy/ariba → scroll down and click “Ariba Login”.
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If you don’t have access, request approval from the Administrator
Step 2 Click on “Create” and scroll down and click “Reimbursement”.
Step 3 Enter the proper information by following the format below:
If student is a UW Employee, name should appear when you type it out (if it doesn’t show then the person is not a current employee).
-> Select Direct Deposit
-> UW Box Number is 352400
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Attach scan of key form, receipt if we have it, and Kim’s approval.
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