Keys locations
AERB, GUG, and Steelcase keys are kept in the key lockers in the GUG 211 copy room
The keys to the key lockers are in the main office desk safe
Key pickup
The Front Desk will no longer be handling key checkout other than being the place where staff, employees or students pick up and sign for their key. Keys and access are handled by A&A Facilities. When the student comes to pick up their key they must sign the form left with the key for the Front Desk to file in the key binder.
Scan the completed Key Checkout form and file it in the Key Checkout Form folder in the facilities shared drive. After it's scanned and filed the paper form can be shredded.
Key reimbursements
BUDGET NUMBER IS 14-0034
Step 1 Sign in to Ariba https://finance.uw.edu/ps/how-to-buy/ariba → scroll down and click “Ariba Login”.
If you don’t have access, request approval from the Administrator
Step 2 Click on “Create” and scroll down and click “Reimbursement”.
Step 3 Enter the proper information by following the format below:
If student is a UW Employee, name should appear when you type it out (if it doesn’t show then the person is not a current employee).
-> Select Direct Deposit
-> UW Box Number is 352400
Step 4 Again, fill in the required input using the guide below. After pressing add, click “Next” when finished.