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The Front Desk may not check out keys to anyone.

Labs/Offices

If someone can not get into their lab or other space, ask if they are currently employed or enrolled.

  • If yes, they can email aa-access@uw.edu to troubleshoot.
    Rachel, Sean, Noelle and Betsy have access to all spaces. Amy has access to some spaces.

  • If no one is still in the office with access to these spaces and someone needs to get into a lab ASAP, they can contact the UWPD non-emergency line (206) 685-8973.

Classrooms 204 / 218

  • We do not have access to these classrooms as they are not “in the department.”

  • The classrooms are set to automatically unlock 15 minutes before a scheduled class or event.

  • We can only provide more information by checking the room schedule in 25live.

    • Type in GUG 204 or GUG 218 in the search bar

    • Select “Calendar” and see if their class/exam is on the calendar

  • Classroom Services manages access to these two rooms, and we have no way to contact them

Gas shed

The front desk no longer handles the Gas Shed key. See the intranet for Gas Shed access requests: https://www.aa.washington.edu/intranet/facilities

Keys locations

The Front Desk does not give out keys.

  • AERB, GUG, and Steelcase keys are kept in the key lockers in the GUG 211 copy room

  • The keys to these key lockers are in the main office desk safe

Key pickup 

  1. Requests for keys are sent to aafacilities@uw.edu.

  2. Facilities provides key request form to requestor. 

**Completion of the form requires an advisor or supervisor’s written approval.

  1. Facilities prepares the key and brings it to the Front Desk/Office Manager. The request form is filed in the ‘New Key Forms’ binder. 

  2. Facilities (or Front Desk?) notifies the requestor when the key is ready to pick up from the Front Desk. 

  3. The ‘Acknowledgement’ section of the request form is filled out when the requestor picks up the key, and the form is refiled in the ‘New Key Form’ binder.

  4. Office Manager adds the information to the Key Inventory spreadsheet. 

Key return

When someone returns a key:

  1. Office Manager finds the key request form that matches the returned key.

  2. Office Manager  writes ‘RETURNED’ and the date on the form.

  3. Office Manager moves the key request form to the ‘Return Keys’ binder.

  4. Office Manager updates the information in the Key Inventory spreadsheet.  

  5. Office Manager notifies Facilities that the key has been returned.

  6. Facilities returns the key to the lock box.

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