Undergraduate Capstone Timeline

August

September	Onboard TAs and GSAs to purchasing and facilities processes
September	Finalize list of projects External projects identified with Jill Kaatz, CoE Advancement Solicit proposals from RSOs and faculty for internal projects
Early October	Students complete all necessary training (eg, Machine Shop, lab specific requirements)
Early October	Undergraduate committee reviews and approves project proposals
Early October	Intellectual Property lecture (class session); where applicable, students/groups sign NDA’s for industry sponsored projects
Late October	*Capstone pitch day (class session). All capstone projects available from industry partners and A&A faculty members presented for student preference
Early November (end of first week of November)	*Student project applications due. Student selection of capstone projects are due.
Late November	*Project team assignments announced before Thanksgiving (includes workbench assignments), to participating students, industry partners, and A&A faculty.
Early December	Mentor/advisor orientation: Orientation for all participating industry partners and A&A faculty.
Early December	Team kickoff meeting: First meeting for each team will take place in early December after the mentor/advisor orientation.

Weekly - check in with Course instructor(s), TAs and GSAs, fiscal and facilities staff to ensure project support

January	Training for anyone with workbenches in ITAR protected space
Late January	Purchasing and facilities training (class session)
Early February	Systems requirement review. AIAA conference format with 20 minutes per team presentation and 5 minutes for questions.
Mid March	Peer evaluations conducted
March	Preliminary design review. AIAA conference format with 20 minutes per team presentation and 5 minutes for questions.

Weekly - check in with Course instructor, TA’s, GSA’s fiscal and facilities staff to ensure projects get supported

Late April	Critical design review. AIAA conference format with 20 minutes per team presentation and 5 minutes for questions.
Late May	*Public film festival. Film Fest awards decided
Late May Monday before Memorial Day	Purchasing and machine shop scheduling cut-off for capstone
June	Final design review. Final oral presentations with one hour for industry teams and two hours for large teams. - Design review awards decided
June	Final written reports submitted
June before quarter ends	All materials returned to the classroom lab manager, Any materials that need to be mailed back to industry partners Clean out lab benches.
June Graduation	Capstone awards announced (based on evaluations of the projects) during A&A Graduation event