Recurring tasks / quick guide

GUG 211D Conference Room

• Straighten chairs.

• Open blinds.

• Ensure the computer is plugged in and tech is in standby mode.

• Wipe down surfaces.

GUG 205 Denton Study Room

• Straighten up chairs and tables.

• Remove any personal belongings and put them in lost and found.

  • (Games and puzzles already in there are okay).

• Restock cleaning supplies as needed.

GUG 309 Kitchen

• Wipe down counters if needed.

• Restock supplies (soap, paper towels, sponge, etc.) as needed.

GUG 211K Kitchenette/Copy Room

• Make coffee.

• Refill paper in copier.

• Clean and tidy if needed.

GUG 212 Computer Lab

• Remove any personal belongings and put them in lost and found.

• Ensure all computers are plugged in.

• Straighten/push in chairs.

• Wipe down surfaces as needed.

GUG 305 Meeting Room

• Straighten tables and chairs (U shape configuration).

• Wipe down surfaces.

• Open blinds.

• Ensure the tech touchpad is responsive. Tell David if there are any tech issues.

GUG 211A Package Room

• Make sure packages are labeled, sorted, and organized on the shelves.

GUG 3rd Floor Copier

• Refill paper.

GUG 2nd/3rd Floor & AERB 1st/2nd Floor:

• Ensure hallway TV screens in GUG and AERB are working. Check the wiki for instructions to troubleshoot.

AERB 130

• Straighten chairs.

• Wipe down surfaces.

• Ensure the tech touchpad is responsive. Tell David if there are any tech issues.

GUG 311, 316, and 318 Suites

• Straighten chairs and wipe down surfaces as needed.

• Replace dry erase and cleaning supplies as needed.

End of day:

• Lock safe.

• Close package room door.

• Turn off lights.

• Ensure the 211 front door is closed and locked.

Daily/Ongoing Tasks:

• Check and process mail.

• Check and process room reservations.

• Check and triage emails for aafrontdesk.

• Check aa-access email.

• Keep the front desk/waiting area clean and tidy.

• Check shared supplies and reorder when needed.

• Update software in conference rooms. [Guide]. (Weekly on Fridays).

• Audit package room & package pick up spreadsheet.

• Audit safe.

• Make sure building signage is up-to-date.